Planning a Memorial Service on your own?

Here are some helpful things to consider…

Planning a service in a short period of time can be overwhelming.  Fallis-Shields Funeral Homes staff is proficent in organizing this process and following through with you.

If you wish to take care of things on your own we have compiled a checklist to assist you so that you can write down all of the confirmations, allowing for a seamless and organized service. Our professionals are also on hand 24 hours to assist you in any way we can.  Your funeral provider can assist you and provide any of these services should you decide.


One of the first things to consider and book will be the location of the service.  Be sure to have the date and time in mind prior to making your reservation.


Book your venue for an hour before you expect guests to arrive so that you can have time to set up the urn and any personalization.  Make sure they allow you to stay for an hour after you expect guests to leave so that you have time for any late comers and to clear out all belongings. 


Is your venue outdoors? Do you have a rain plan?


How many people are you expecting?  Is the location large enough? Is there enough parking?  Is there accessibility for everyone?

Special Considerations

Are flowers, food, music, etc. permitted?  If you plan to scatter the cremated remains do you have permission?

Identifying Facilitators:

It is important to make some delegations throughout your planning process to have a seamless memorial service or visitation.  You may designate certain people to facilitate various tasks.  Things to consider:


If you are serving food how much do you need and what type of food are you planning to have? Who will cater the food and who will be serving? Will there be alcohol and if so will you need a permit?


If you are having a time of reflection or service you may choose to consider hiring a clergy or funeral celebrant.  If so they will generally organize an order of service and talk with anyone else who will be involved with speaking.  If you choose not to hire a speaker here are some considerations:


Will there be any music played during this time?  Special songs may be played in the background while visiting or during the service itself. Who will look after bringing the equipment and music?  Who will look after playing the music?  Will there be a live performance by a soloist, bag piper, pianist, etc.?  Who will organize the performer?


What personalized items will you bring for this time together?

Cremated Remains

Will you bring the cremated remains? Will the cremated remains be in an urn?  What are the plans for the cremated remains after the service?  Who will book the cemetery for burial or scattering?


How will guests find out about the service?  Will there be a newspaper notice?  Who will create the notice and arrange for the newspaper insert?


Will there be flowers at the service?  Who will order the flowers and set them up at the venue?


Memorial cards, donation cards, register book and acknowledgement cards are all items to consider for a memorial service.  Who will take care of ordering, purchasing or creating any required stationery?

We have compiled a list of phone numbers that you may require to assist you in your memorial service planning.  We understand that are many options beyond our list here and encourage you to plan according to your loved ones wishes.  Below is a guideline to help you get started.



Millbrook Legion – 705-932-2837

Centennial Place N.H.  – 705-932-4464


Monaghan Community Centre – 705-932-2911

Baxter Creek Golf and Country Club – 705-932-8888


Best Western Inn – 705-742-3454

Fairhaven N.H -  705-743-4265

The Gardens of Peterborough Retirement Residence – 1-877-742-9779

Evinrude Centre – 705-876-8121

Peterborough Golf and Country Club – 705-743-5010

Peterborough Legion – 705-745-6361


Best Western Inn – 905-372-2105

Cobourg Legion – 905-372-1996

Golden Plough Lodge – 905-372-8759

The Mill – 905-377-8177


The Cheese Shop – 705-745-9221

Franzs Meat Market – 705-742-8888

BE Catering – 705-750-1265

Sobey’s Peterborough – 705-748-5655

The Pastry Peddler – 705-932-7333

Millbrook Legion – 705-932-2837

Millbrook Lions Club – 705-944-5393

Millbrook Foodland – 705-932-2139

Sobey’s Cobourg – 905-377-0291



If your loved one was a member of a specific church you may wish to contact the church directly to have the clergy assist you with the service.


If you are looking for a non religious service the following people may be able to assist you with the service.

David Franco – 705-932-2313

Urns and Urn Vaults:

Some cemeteries will require an urn or urn vault for burial.  It is important to have the proper measurements from the cemetery to be sure the cremated remains will fit in the urn and the urn will fit in the niche if that is where interment will take place.  Otherwise an urn purchase is optional. We offer a variety of different urns as well as a rental urn that can be used for a service.  Please contact us for a complete selection and options we have available.

Some of the families we serve will use a container from home that was special to the deceased.  If you plan to do this you need to make sure that the vessel is adequate in size to receive all of the cremated remains, or that you have a plan for any cremated remains that will not fit.  We are here to help if you need us...please call.


Newspaper Contacts

Peterborough Examiner – 1-866-541-6757

Peterborough This Week – 705-749-0323

Kawartha Lakes This Week- 705-324-8600

Millbrook Times-705-932-3001

Toronto Star – 416-869-4229

Planning a Memorial


Register Book– A register book is generally used for guests to leave their name and a special message for the family.  Many families appreciate having the register book to look back on over time.  Register books are available through the Funeral Home or you can purchase your own as well.

Acknowledgement Cards

When a death occurs there are many ways to support a family.  If someone has made you food, delivered flowers, made a donation in memory of your loved one, etc. it is important to remember to thank them. 

Personalized Acknowledgement cards are available through the Funeral Home.  Generic cardsare available at most stationery shops.

Memorial Cards

These cards are generally personalized and handed out at a visitation or a memorial service for guests to take home as a memorial.  Some families may create these cards on their own. The Funeral Home offers personalized memorial cards with pictures, poems, service details, etc. at any quantity as part of their media package or as a individual option.

Memorial DVD

A great tribute to your loved one and an excellent keepsake.  To create a memorial dvd be sure to use pictures from all different stages of your loved ones life.  Many of these dvd’s have music added to them as well.

Donation Cards

If we are present for the services, our staff will take care of receiving the donations, acknowledging the donation to the family and processing/forwarding the donation to the appropriate organization.  If you are going to take care of this process of receiving donations at the memorial service or gathering be sure to have donation cards for the specific charity you have requested.  We suggest to ask for cheque only as accepting cash makes the family responsible.  Delegate someone at the memorial service to be in charge of taking donations.  You will then have to forward those donations to the charities and acknowledge the donations to the family memebers in charge.

Please feel free to call us at any time if we can offer advice, guidance or assist you in any way!  Because you have chosen our firm, we are here to assist you in every way we can